Contractor invoice template: quote the job, then invoice it
Trades work in two steps: a quote before the job and an invoice after it. Billsprig does both. Put materials and labour on separate lines with hours as decimals (1.5), add VAT or sales tax per line, your registration or VAT number, and deposit terms in the notes. When the customer says yes, Pro copies the quote into a numbered invoice that references it.
A real Billsprig contractor quote (example plumbing job, VAT 20%, 2 Oct 2026)
| Description | Qty | Rate | VAT | Amount |
|---|---|---|---|---|
| Combi boiler supply (30 kW, 10-year warranty) | 1 | £1,450.00 | 20% | £1,450.00 |
| Labour: remove old boiler, fit and commission | 1.5 | £380.00 | 20% | £570.00 |
| Magnetic system filter | 1 | £95.00 | 20% | £95.00 |
| Power flush, 8 radiators | 1 | £420.00 | 20% | £420.00 |
| Waste removal and disposal | 1 | £60.00 | 20% | £60.00 |
| Total (subtotal £2,595.00 + VAT £519.00) | £3,114.00 |
Source: Billsprig example quote, generated 2 Oct 2026.
Billsprig vs the alternatives
Published prices, each checked on the date shown; prices change, so confirm on each site.
| Product | Price | Free | Checked |
|---|---|---|---|
| Billsprig Pro | $4/month or $29 once | 5 PDFs a month, unlimited printing | live |
| Invoice Simple | Essentials $4.99/month (3 invoices a month); Plus $13.49/month (10 a month); Premium $19.99/month | not checked today | 2026-10-02 |
| Invoice Home | $9.00/month | not checked today | 2026-10-02 |
| invoice-generator.com | Free | free | 2026-10-02 |
Why teams pick Billsprig
- Materials and labour on separate lines; decimal hours like 1.5.
- VAT, GST, HST or sales tax per line, with your tax number on the document.
- Pro price list: save your usual parts and day rate and pick them as you type.
- Quote valid-until date, then one click to invoice and receipt (Pro).
How it works
- Choose Quote and list materials and labour with your VAT or sales tax rate.
- Send the quote PDF with your deposit terms in the notes.
- When it is accepted, turn it into the invoice (one click with Pro) and send that.
FAQ
Can I ask for a deposit?
Yes. Put the deposit terms in the notes (for example 25% to book) and add your own payment link so the customer can pay online.
Can I show my VAT or registration number?
Yes. Add it in Tax ID under your business; the customer's tax ID can go on the document too.
Is my data private?
Yes. Billsprig runs in your browser: your details, clients and documents are saved only on your device and the PDF is made there. Nothing is uploaded.
Can I cancel Pro?
Yes. The $4 monthly plan cancels any time from your Stripe receipt email; the $29 Lifetime plan is one payment with nothing to cancel.
Is this tax advice?
No. Billsprig does not give tax or legal advice; check local invoice requirements (e.g. VAT/GST numbers) with your accountant.